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Planning· 10 min read· January 2026
The Ultimate Company Offsite Checklist (90 Days Out)
A complete company offsite checklist covering 90, 60, 30, 7 and 1 day milestones.
A great offsite is the output of a hundred small decisions made on time. Miss the timing and even the best venue can't save you. This is the checklist we hand every Bondeo client at kickoff.
Print it. Tape it to a wall. Tick boxes weekly.
T-90 days
- Lock dates with leadership — no more moving
- Define one primary outcome (write it down, share it)
- Set per-person budget envelope
- Send save-the-dates with date range and tentative location
- Shortlist 3 destinations and 6 venues
- Request availability and indicative pricing
T-60 days
- Sign venue contract (50% deposit typical)
- Confirm facilitator if needed
- Draft agenda v1 with primary outcome anchored on slide one
- Open dietary, accessibility and rooming preferences survey
- Lock travel partner for centralised flight booking
T-30 days
- Lock agenda v2
- Book all ground transport (transfers, coaches)
- Book all activities and external speakers
- Order welcome packs
- Finalise rooming map (the 'who rooms with whom' decision)
- Confirm A/V requirements with venue
T-7 days
- Send pre-read to all attendees
- Send packing list and weather forecast
- Open WhatsApp group and circulate emergency contacts
- Confirm dietary count with venue kitchen
- Print name cards, room keys envelopes, signage
- Brief on-site ops team
T-1 day
- Walk the venue with the on-site lead
- Test all A/V (microphones, screens, music)
- Place welcome cards and gifts in rooms
- Confirm tomorrow's transfer schedule
- Eat well, sleep early
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