How Much Should a Company Offsite Cost Per Person?
Realistic company offsite cost per person benchmarks for 2026, broken down by region, length and group size.
The honest answer to 'how much should a company offsite cost per person?' is: it depends — but the range is much narrower than most planners think. After running the numbers across 200+ retreats, we can give you defensible benchmarks for 2026.
This post breaks down what a good offsite actually costs, where the money goes, where it's safe to save, and where cutting always shows.
Benchmark ranges for 2026
For a 3-night European offsite, mid-market budgets land at €1,400–€2,200 per person all-in. Premium retreats run €2,500–€3,800. Add €400–€900 if you're flying attendees from North America, and roughly €600–€1,200 from Asia-Pacific.
These numbers include flights, lodging, all meals, ground transport, activities, facilitation and a 8–10% contingency. They do *not* include team gifts, custom merch or production for keynote moments — budget those separately.
Per-person cost by length and tier (Europe, 2026)
| Length | Lean | Mid-market | Premium | Flagship |
|---|---|---|---|---|
| 2 nights | €700–€1,100 | €1,200–€1,800 | €2,000–€2,900 | €3,200+ |
| 3 nights | €900–€1,400 | €1,500–€2,200 | €2,500–€3,800 | €4,000+ |
| 4 nights | €1,200–€1,800 | €1,900–€2,800 | €3,200–€4,500 | €5,000+ |
| 5+ nights | €1,500–€2,200 | €2,400–€3,500 | €4,000–€5,500 | €6,000+ |
Where the money actually goes
On a typical mid-market European offsite the breakdown is: lodging 35%, food and beverage 25%, transport 20% (flights and ground), activities and facilitation 12%, and contingency 8%. If your quote skews far from this distribution, ask why — usually it means the venue is over-charging on F&B or under-charging on space (and will make it back later).
Where to save without it showing
- Shoulder season — May, late September, October
- Midweek arrivals (Tuesday in, Friday out) — 15–25% cheaper than weekend peaks
- Single-property buyouts that bundle meals — beats à la carte every time
- Group flights through one travel partner — bulk discounts and zero re-booking chaos
- One private chef dinner instead of multiple restaurant nights — cheaper *and* warmer
- Skip welcome merch in favour of one quality item people actually use
Choosing the right tier for your team
Lean (€900–€1,400)
Early-stage startups, first retreats, teams of 8–20 still proving the format.
Mid-market (€1,500–€2,200)
Funded scale-ups, annual all-hands, the default for most companies.
Premium (€2,500–€3,800)
Mature companies, leadership offsites, post-funding milestones.
Flagship (€4,000+)
Large all-hands, customer-facing events, brand moments.
Want us to plan your next offsite?
Bondeo handles strategy, venues, logistics and on-site delivery for teams of 15 to 500+. Get 3–5 tailored proposals in 3 days.
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